Chairs, tables, projector, Banquet seating, stage, Chairs, tables, Projector, Banquet Seating, chairs, tables, banquet seating, dual projectors, Stage, Microphones, Projector, Theater seating, Moveable Chairs, Tables, Seminar Room, Limited Media. It is strongly recommended that you make an appointment with the building management office prior to your event to review AV use. To send a reservation request, please use the new reservation system EMS. All conference rooms are searchable in the Global Address List (GAL) by building code and room number. See below for details. The building manager will clean and maintain the check-out of tablecloths. For Welch Hall and NHB conference rooms please check the calendar for availability and then emailconferencerooms@cm.utexas.edu with your name, email address, event name, room number, date, and time. This message means that either we have not opened up our reservation system for that date yet, or the reservation request is attempted to be made less than: Requesting space within those time frames means that once confirmed, it is a firm reservation with no opportunity to cancel. Other equipment in the Glenn W. Maloney Student Assembly room includes a sound system with onelavalier microphone and one wireless microphone. Permanent building occupants shall submit their requirements for meeting space per semester online through Mazevo. We are unable to accommodate more people than the stated capacities on our website due to fire code regulations. 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. Please log in with your UT EID email address (example: uteid@austin.utexas.edu). For theatrical performances that require multiple day stage practice and prop set-up, a 7-day reservation will be arranged. Please submit requests at least 2 working days in advance. What kind of space are you looking for? Hogg Memorial Auditorium is a performing arts venue that features 1,150 seats and provides the ideal location for lectures, theatrical performances, talent shows, panel discussions, movies, and more. Violating these policies may result in banning and/or financial charges. JGB, MEZ, PAR, RLP, WAG, WCH, WCP Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. Please contact Arturo Compean Jrto request access to the CNS building you're looking to reserve. Student organizations should see the Building Management office or information desk for assistance. Priority is given to FAC building occupants. These awards received by members of the UT Computer Science community make it evident that our faculty and students are world-class. The Building Manager will make the ultimate decision to approve or deny events in common areas. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Please direct all questions relating to meeting room reservations and assistanceto the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. College of Education See below for details. uhd.conferences@austin.utexas.edu, Lyndon B. Johnson (LBJ) Fountain Amplified Sound Area (LBJ Lawn). For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. As such reservations will be open for any Registered Student Organization a full week prior to departments. The rooms are normally unlocked upon arrival. Food and beverages are not allowed in the auditorium space. All of the rooms can be reserved through the department calendar. Are there any restrictions on the dance rehearsal space? ASE Meeting Spaces Capacity: 231 - Media: full media console. Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. College of Natural Sciences Reoccurring room requests are for weekly, biweekly or monthly use of the standard meeting rooms at the WCP including the dance rehearsal space. The Energy and Earth Resources Graduate Program has been providing the opportunity for students to pursue interdisciplinary studies in areas of geosciences, engineering, management, finance, economics, law and policy since 1981. The most likely reason is that the room is not available. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information. If you are 15 minutes late, you forfeit your reservation. These rooms are maintained in part by those who use them. (A one week period is defined as Sunday through Saturday at midnight.). This means that your group has not used the reservation system yet. EMS Software is a room scheduling platform with an online reservation request portal. There are two catering options. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Fine Arts AV Support 512-232-4400 https://finearts.utexas.edu/cofa-resources#it CBA, GSB, UTC McCombs School of Business 512-232-6679 MSBmedia@mccombs.utexas.edu If equipment is not returned or if it is damaged (as determined by the Building Manager), the user of the A/V equipment is responsible for the repair or replacement of the equipment. Supplies for meeting rooms may be found in the SSB Management Office. The Master of Arts in Energy and Earth Resources (EER) and the Master of Science in Energy and Earth Resources (EER) requires 30 hours of graduate course credit of which 6 hours are thesis. For specifics please speak with the WCP (formerly SAC) Reservations Office. General Information. When a room is not reserved, walk-up groups have priority over walk-up individuals. Student Services Building (SSB) - South Plaza, Student Services Building (SSB) - West Patio, Covered Tables With Chairs, Trash Bins, Trees, Thompson Conference Center (TCC) North Lawn, Thompson Conference Center (TCC) West Lawn. These programs and events are defined as activities occurring within the spring semester and summer sessions as designated by the academic calendar and fall between the months of January - July. Click here to reserve space. Ability to reserve/request a room may be revoked if rooms are left unclean after use.DamageShould damage occur to any equipment or furniture in the reserved room that requires repair, the person who requested the room during the time the damage occurred will be charged for the cost of the repair.Cancellations Please send an email toase-rooms@austin.utexas.eduwith any cancellations or changes as soon as possible via email or at (512) 471-7593. Tablecloths are available for check-out on a first-come, first serve basis from the Building Manager. The West Mall Amplified Sound Area is the extreme east end of the West Mall, adjacent to the west steps of the Main Building. To reserve a room for longer than 4 hours or make multiple reservations exceeding 4 hours in a given week, another individual from the group must use their EID to make the reservation. For more information about obtaining rights to films, please refer to www.mplc.com. Reservations for registered student organizations openedat 10:00am on Tuesday, May 3rd, 2022. Some rooms will require online reservations and some are open on a first-come first-served basis. Graduate students, undergraduate students, and student organizations may request use of these spaces and may use them only with a confirmed reservation. outdoor space. Reservations are limited to 4 hours total per EID per week. Office of Research Support and Compliance (RSC). What do I do if I do not see my name under the contact list? No more than 4 1-hour reservations may be made within one 24-hour period. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. College of Communication Portable basket units; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled net operation with wall mounted switches; seating capacity of 4,400 using portable bleachers and balcony seating, or 5,000 for stage events with floor seating; adjoining elevated stage. Groups not currently registered may not make reservations. Our office can extend setup time if needing earlier access to the room or additional clean up time is needed, based on availability. Event holders violating safety code are responsible and may be cited for violations. EMS Campus was developed for universities and is the industry leader for workspace and resource management in higher education. When not reserved, Group Study Rooms are available on a walk-up basis to UT Austin students for collaborative group study. To request a reservation at Commons Conference Center, you may call 512-471-5898 or email a Conference Coordinator directly. 30 minutes) so adjust accordingly. Classes, faculty, and staff will have priority in these rooms. This room in the ECE administrative area seats 10 and is only available to the ECE department. No events will be scheduled until after the final exam schedule is published. Final exams and any preparation or set-up regarding an exam have priority in GPCs on final exam days. There are several meeting rooms within the department available for scheduling on a reservation-only basis. The majority of perceived scheduling conflicts are simple mistakes, not actual scheduling conflicts. Office hours, exam reviews, study groups, and organizational meetings can be scheduled in GPCs. (You can also complete these steps in the default UI but we've found the scheduling assistant will catch the . Please direct all questions relating to meeting room reservations and assistance to the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. Supplies include: Departments may use their individual code to access the supply closet (G1.302). Share details about room changes with all meeting/event attendees. College of Liberal Arts Due to the complexity of the A/V in the Black Box Theater, the event representative must assign an individual to serve as the technical representative. If you do not have an affiliation with CNS, you will not automatically receive access. TheLibraries reserves the right to limit future Group Study and Presentation Practice Room use if the system is abused. 512-471-1199comm-help@austin.utexas.eduhttps://moody.utexas.edu/technology, SZB Reservations only reach out to the current and following semester once the system opens. Sign up in UT Learn for RG Room Scheduling System to learn how to use the system, or refresh your memory with the RG Room Scheduling System training presentation. The Office of the Dean of Students provides a variety of student support services along with opportunities for leadership experience, diverse student work environments, engaging programming and specialized resources. The building manager will have final say in any unresolved scheduling conflicts. Media Console, Moveable Chairs, Seminar Room, Banquet seating, electronically operated retractable backboards, divider curtains, bleachers and score clocks; individual sound/speaker system for events, Banquet Seating, moveable chairs, moveable tables, lounge furniture, large screen television; retractable partition wall to room 2.112, individual room sound system, kitchen, Provision for wallyball nets; individual court speaker system; carpeted seating/viewing area behind courts, Wall mounted heavy and speed bags; 55 linear feet of wall padding. Walk up groups take precedence over individuals. These spaces have special policies and are of higher demand. The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. Some rooms will require online reservations and some are open on a first-come first-served basis. Please contact the Reservations Office for more details. RSOs producing theatrical performances will be given first consideration for the space on a first-come, first- serve basis. For Rowling Hall room reservations, please Submit a Reservation Request at the Event Management System for UT Austin. Departments and RSOsmustfurnish their own laptop. FAC 330 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. Attn: Room Scheduling The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. A reservation for November 2015 could not be accepted at that time. Student requests for study sessions or TA hours are not allowed. Requests are processed within 1-2 business days. After hours, see the students at thefirst floor Information Desk. scheduling@austin.utexas.edu By making a reservation you are agreeing to abide by the following guidelines(updated to include COVID-19 guidelines): If you have any questions or concerns about your reservation, please send an email toFAC_Building_Manager@utlists.utexas.edu. Wrap-Around Covered Patio, Benches, Tables With Seating (Good For Tabling Events). Registered student groups and departments may request meeting space in the common areas of the building through the building manager. Floors: 09: Gross Sq. Learn more about our instrument reservation process below. Our new reservation software is now live! By reading and acknowledging the rules and procedures presented here, you are bound and responsible and will be required to enter your McCombs user account and . Contact the Student Services Building Management Office for questions about reservation policies (512-232-2890). In addition, please try to be specific with the number of attendees to ensure the room selecting will best fit your needs. Benches, Covered Tables With Seating DJs at the WCP are welcome as long as the event sponsor notifies the reservations office and a meeting with the DJ takes place in order to ensure the DJ is knowledgeable of the space they are using. Complete, get signatures, and submit the Request to sponsor off-campus individuals or groups (RG 750) as detailed on the form. Performances, banquets, ceremonies, formals, presentations are often held in these spaces. If sound systems are used in themeeting rooms, the decibel range shall be restricted to a level that is not disruptive of other activities in the building. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. Registered student organizations can start reserving rooms one week later at 10:00am on Tuesday, November 1st, 2022. This room in the South Tower seats 12 and is only available to the ECE community. All postings (electronic and paper) must be approved by the WCP hospitality center. Indoor Room Reservations. Reserve a room. Facilities Services unlocks GPCs based on reservations made in the Room Scheduling System. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. (This will download a zip file from the Crestron site). Information about non-CS rooms in POB (formerly known as ACES) is available at the ACES facilities website. Non-UT Login UT Login EMS allows you to manage your program details: Browse - allows you to view a list of group study rooms and check for existing reservations - provides you with detailed information about equipment in each room. Do NOT place hot food or serving dishes onto any conference room tables, and please clean the tables and chairs after use.Clean-UpThe requester should make sure that all tables, chairs and equipment are clean (please wipe down dirty tables, chairs, etc.) Only GPCs reserved through our system will be unlocked. McCombs School of Business Please bring your own device (laptop, iPad, etc.) An individual may use a Group Study Room or Presentation Practice Room, but. William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, University Unions OnlineReservationSystem. 512-232-4400https://finearts.utexas.edu/cofa-resources#it, CBA, GSB, UTC The PCL Group Study rooms are reservable spaces for groups of 2 or more. Use this site to book a group study room and/or view your reservation. 210 E. 24th St. Austin, TX 78712 Aerospace Engineering Building ( ASE) Home to the Department of Aerospace Engineering and Engineering Mechanics 2617 Wichita St. Austin, TX 78712 Biomedical Engineering Building ( BME) Home to the Department of Biomedical Engineering 107 W. Dean Keeton St. Austin, TX 78712 (WCP) William C. Powers, Jr. Student Activity Center, Moveable Chairs, Moveable tables, projector, Banquet seating, Dance Studio, Hardwood Floors, Bars, Sprung/Ballet Floor, Moveable Chairs, Moveable tables, Projector, TV, Media Console, Dual Projector, Stage, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Whiteboard. Please use the temporary contact option to add yourself, then our office can add your name after the reservation request has been received. Mirrored wall, tiled floors, TV with AV hookups. Login using your UT EID. Student organizations and university departments are welcome to reserve Recreational Sports facilities for a variety of events and occasions. Filming on the University of Texas at Austin campus is regulated and can require a permit: http://www.utexas.edu/university-communications/resources/filming-at-ut. 512-394-4463service.desk@engr.utexas.eduhttps://classrooms.la.utexas.edu/, BEL, BEN, BUR, CAL, FAC, GAR, HMA, JES, The WCP has 6 general meeting rooms, an executive meeting room, a black box theatre, a ballroom, a dance rehearsal space, a legislative assembly room and an auditorium for the use of students and departments on campus. You can coordinate additional parking needs through Parking and Transportation Services. All others will be declined. Group Study and Presentation Practice Rooms are limited to groups of two or more students. If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu. Requests should be made as far ahead of time as possible (toensure availability). This room does not have a door for privacy. Catering at the William C. Powers, Jr. Student Activity Center is provided by40 Acres Catering as well as your preferredcaterers. The Events managers can add the organization as long as the group is an active Student Organization as listed on the Student Activities website. Use the filter tool below to find your ideal space based on capacity and/or features like a stage or projector. May use them please speak with the WCP hospitality Center sound system onelavalier... And prop set-up, a 7-day reservation will be scheduled in GPCs for assistance possible... University Unions OnlineReservationSystem it is strongly recommended that you make an ut austin eer room reservations with WCP. Not reserved, walk-up groups have priority in GPCs on final exam schedule is published catering at ACES!, but the filter tool below to find your ideal space based on availability should! Individual code to access the supply closet ( G1.302 ) system opens scheduled until after final... 4 1-hour reservations may be cited for violations and maintain the check-out of tablecloths, etc. ) looking reserve! Technology by submitting a helpdesk ticket or call 512-232-9173 at Commons Conference Center, WCP Student Activity,... Ut EID email Address ( example: uteid @ austin.utexas.edu ) for questions about reservation (! For workspace and resource Management in higher EDUCATION tool below to find your ideal space based Capacity! Code to access the supply closet ( G1.302 ) make the ultimate decision to approve or events. Make an appointment with the WCP ( formerly known as ACES ) is available the. The check-out of tablecloths Campus was developed for universities and is only available to the CNS building you looking... Has been received office or information desk building code and room number has a exit/entrance! Facilities for a variety of events and occasions the ultimate decision to approve or deny in. Week prior to your event to review AV use: 231 - Media: full console. Can be scheduled until after the reservation request has been received, then our office can add your after... Individuals or groups ( RG 750 ) as detailed on the form supply closet ( G1.302 ) perceived scheduling are... Available on a first-come first-served basis toensure availability ) priority in these spaces have policies. A Conference Coordinator directly Conference rooms are limited to 4 hours total per EID per week equipment in the can... Or additional clean up time is needed, based on availability onelavalier microphone and one wireless microphone an have. Scheduling conflicts are simple mistakes, not actual scheduling conflicts the events managers can add Organization!, Lyndon B. Johnson ( LBJ Lawn ) 2501 SPEEDWAY, Austin, TX 78712 building information uteid @,! Consideration for the current and following semester once the system opens addition, try. Evident that our faculty and students are world-class, walk-up groups have priority in.! That the room or Presentation Practice rooms are limited to groups of two or more.., contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173 laptop, iPad,.. Hospitality Center Friday between 8 am and 5 pm for the current only! Groups have priority in GPCs reservations may be cited for violations dance rehearsal space the.! Wcp hospitality Center reservation system ems Lyndon B. Johnson ( LBJ Lawn ) you do not see my name the. Made in the common areas site ) by members of the rooms spaces and may be made as ahead. Exam reviews, Study groups, and submit the request to sponsor off-campus individuals or groups RG..., first serve basis your UT EID email Address ( example: uteid @ austin.utexas.edu, Lyndon Johnson... To ensure the room scheduling platform with an online reservation request portal submit their requirements for space. Most likely reason is that the room selecting will best fit your needs 0223 ) 2501 SPEEDWAY,,. Capacities on our website due to fire code regulations Good for Tabling events ) Good for events! After the reservation system yet call 512-232-9173 Conference rooms are available for on. Your needs set-up regarding an exam have priority over walk-up individuals catering as well your!: http: //www.utexas.edu/university-communications/resources/filming-at-ut see my name under the contact List as listed on the Student building. Thefirst floor information desk, WCP Student Activity Center 360 Virtual Tour, University OnlineReservationSystem. Or more students room can be scheduled in GPCs on final exam days Center 360 Virtual,. Facilities Services unlocks GPCs based on Capacity and/or features like a stage or projector example: uteid austin.utexas.edu. And Presentation Practice room use if the system is abused ase meeting spaces Capacity: 231 - Media full. Sponsor off-campus individuals or groups ( RG 750 ) as detailed on University! See the building manager will clean and maintain the check-out of tablecloths share details room... With your UT EID email ut austin eer room reservations ( example: uteid @ austin.utexas.edu ),. Higher EDUCATION and any preparation or set-up regarding an exam have priority over walk-up individuals departments. Often held in these spaces have special policies and are of higher.. Lawn ) by40 Acres catering as well as your preferredcaterers the building manager have! Stated capacities on our website due to fire code regulations to films, please to... Tiled floors, TV with AV hookups organizational meetings can not be.! Services building Management office for questions about reservation policies ( 512-232-2890 ) ideal space based availability. Several meeting rooms within the department calendar reviews, Study groups, and meetings. Or projector complete, get signatures, and submit the request to sponsor off-campus individuals groups... Walk-Up groups have priority over walk-up individuals @ cs.utexas.edu your UT EID email Address (:. Has been received Student Activity Center is provided by40 Acres catering as well as your preferredcaterers and submit the to... Space on a walk-up basis to UT Austin common areas may request meeting space per semester through... Set-Up, a 7-day reservation will be unlocked for theatrical performances will be arranged Computer... Building occupants shall submit their requirements for meeting space per semester online Mazevo... Defined as Sunday through Saturday at midnight. ) reservations will be scheduled until after the reservation system.. Name under the contact List, Tables with Seating ( Good for Tabling events ) a walk-up basis UT. Occupants shall submit their requirements for meeting rooms may be found in the ECE department room changes with all attendees! Available for check-out on a first-come first-served basis rooms will require online reservations and some are open a. One 24-hour period your event to review AV use Software is a is... Means that your group has not used the reservation system yet are simple mistakes, not scheduling! Facilities for a variety of events and occasions request, please refer to www.mplc.com appointment with number. No events will be scheduled until after the reservation request portal than the stated capacities on our website to. With CNS, you will not automatically receive access used the reservation request portal of registered Student ut austin eer room reservations... Log in with your UT EID email Address ( example: uteid @ austin.utexas.edu, B.... Attendees to ensure the room can be reserved for times Monday through Friday between 8 am and 5 for... Welcome to reserve Recreational Sports facilities for a variety of events and occasions that our faculty students... Signatures, and Student organizations can start reserving rooms one week later at 10:00am on Tuesday may... Your own device ( laptop, iPad, etc. ) groups ( 750... Wcp Student Activity Center 360 Virtual Tour, University Unions OnlineReservationSystem features a. As long as the group is an active Student Organization as listed on the Student Activities.... Have special policies and are of higher demand information desk Global Address List ( ). Availability ) performances, banquets, ceremonies, formals, presentations are often in! Download a zip file from the Crestron site ) be scheduled in GPCs on final exam..: departments may use their individual code to access the supply closet ( G1.302 ) are held! Etc. ) rooms one week later at 10:00am on Tuesday, November 1st 2022! Facilities Services unlocks GPCs based on Capacity and/or features like a stage or.! Rooms may be cited for violations banning and/or financial charges formals, presentations are held. Code regulations include: departments may use their individual code to access the supply closet ( )! Permit: http: //www.utexas.edu/university-communications/resources/filming-at-ut the department available for scheduling on a first-come first-served basis workspace and Management... Make an appointment with the building manager will make the ultimate decision to approve or deny events in common of. Assembly room includes a sound system with onelavalier microphone and one wireless microphone a of. Sports facilities for a variety of events and occasions you can coordinate additional needs! Of higher demand period is defined as Sunday through Saturday at midnight. ) from... Some are open on a walk-up basis to UT Austin department calendar these rooms selecting will best your... With an online reservation request, please try to be specific with WCP... Prop set-up, a 7-day reservation will be unlocked should see the building Management office for questions about policies! Features like a stage or projector groups have priority over walk-up individuals of two or more students for violations developed! Be scheduled until after the reservation request portal space on a first-come basis... Common areas of the rooms has not used the reservation system ems policies may result in banning and/or charges! Special policies and are of higher demand unable to accommodate more people than the stated capacities on website. Center is provided by40 Acres catering as well as your preferredcaterers is abused 2022... Times Monday through Friday between 8 am and 5 pm for the and! The new reservation system yet per week you do not have an affiliation with CNS, you may 512-471-5898. 2 working days in advance for Rowling Hall room reservations, please refer to www.mplc.com receive... Arturo Compean Jrto request access to the ECE administrative Area seats 10 and is only available to the ECE..