Most people prioritize to be understood first, before they open their ears to better understand others. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. After this agreement, the group can stop arguing and move on. Whatever happens during the workshop stays in the room. Ask each participant to review all the ground rules in the list and select the two most important ones. What rules are needed for todays discussion to ensure that everyone can confidently share whats on his or her mind?[.box-highlight]. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Setting ground rules also help to strengthen the bonds within the groups, because they are often set up together at the start of the meeting. 0000003239 00000 n 2. Provide specific information and ideas. 42. Communications Blue sky thinking is brainstorming without limits. "Explore interests, not . The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. 8. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Listen attentively to others and dont interrupt or have side conversations. Here's are the ground rules without exception: Show up on time and come prepared. Relate new skills and knowledge from the workshop to your workplace. Park Distractions In the next section, we give you some examples of our favourite ground rules and their use cases. 0000004522 00000 n It is also advisable to ask all participants to turn off their cell phones for the duration of the workshop. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. The following are common examples of ground rules. 0000002397 00000 n Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. If a participant is disruptive beyond acceptable limits, it may be necessary to call a break in the meeting and talk privately with the offender. d:;q^WpfUFC ErEaW=DtiQQ=,v[IE) %C>Ap8em`5`S. (These are in no particular order. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. During discussions, value other participants' contributions. These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. There are always a mix of extrovert and introverted people in a meeting. These can be designed to encourage productivity, creativity and a respectful environment. Ask the teams to take turns to identify its top two ground rules. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. 0000007101 00000 n When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. Prepare seven different pages of 10 ground rules on each page. Respect each others thinking and value everyones contributions. Copyright - MeetingSift. 1. 23. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. 20. 6. Give positive feedback to other peoples ideas. 0000007486 00000 n Share the list with the meeting participants before startingthe meeting. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Be present, and don't attend to non-meeting business. It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. Develop action plans for new ideas and procedures from the workshop. The Best Conflict Resolution Books in 2023. Be responsible for enforcing the ground rules for the workshop discussions. trailer << /Size 56 /Info 10 0 R /Root 13 0 R /Prev 101901 /ID[<278ebd4087c49afe1501a7d942398a58>] >> startxref 0 %%EOF 13 0 obj << /Type /Catalog /Pages 9 0 R /Metadata 11 0 R /PageLabels 8 0 R >> endobj 54 0 obj << /S 53 /L 157 /Filter /FlateDecode /Length 55 0 R >> stream 66. 60. The Best Conflict Resolution Books in 2023. To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. Once stated, anyone in the meeting can say "ELMO!" 30. 0000008568 00000 n Be prompt in arriving to the meeting and in returning from breaks. 0000006419 00000 n For example, research has identified three results that all leadership teams need to achieve: strong performance, positive working relationships, and individual well-being. Analyze and discuss ideas, not people. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Plan and implement follow-up activities after the workshop. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Nothing comes from doing nothing! Make surethat everyone agrees with the rules. Here are some best practices on the how tos of preparing and implementing ground rules into your next training session. Take notes during the workshop. At the end of this article, we have listed 70 different ground rules for training workshop participants. Meetingsift provides us a fantastic answer to these key requirements during events., MeetingSift really changed the dynamic of our meetings and presentations. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Be ready to laugh at your mistakes. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Share meeting reports with meeting participants. Respectfully challenge the idea, not the person. 55. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Use MeetingSift for free. Some are procedural, such asStart on time and end on time and Put smartphones on vibrate. Procedural ground rules are useful but dont help your team create productive behavior beyond, say,everyone being on time and having their smartphones on vibrate. As you may guess, this comes from the original saying "What happens in Vegas, stays in Vegas". Normally, we do this in reverse. Remember and use basic rules of brainstorming. 18. Dont ask questions for attacking other peoples ideas. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Another adage my wise advisors tell . The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Share meeting outcomes with other stakeholders that should be kept in the loop. 3. During the discussions, do not talk when someone else is talking. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. W#bp7r7ltR$jQD5y4AW[,>)a-)5o8ZoTH=_vk UyX*-0~rlz.IC"p ,d~OvW*P{Z?+yi~TeCQ4QREOKgW+$\/LP8vmP4 There are a lot of great, simple ground rules that you can immediately start using in your meetings. 0000046558 00000 n Make positive comments about other peoples ideas. As a result, discussion can become toxic and can quickly grow into conflict. Hb```f``Uc` bE800lmoSP P XN[l "Go for Quantity" is a great rule to establish before diving into a brainstorming session. But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. 50. 45. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Which makes this rule so powerful, because it's easy to point out and bring into discussions. Once stated, anyone in the meeting can say "ELMO!" Which makes this rule so powerful, because it's easy to point out and bring into discussions. Training Workshop Ground Rules 1. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Attend the workshop with positive expectations. When suggesting new ideas, anticipate resistance among the others. Over 30 years of helping leadership teams, I have developed a set of eight research-inspired ground rules (I call them behaviors) that can help teams improve their performance, working relationships, and individual well-being. Group Dynamics Meeting Basics The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Stay mentally and physically present. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Other ground rules are abstract, such as Treat everyone with respect and Be constructive. These rules focus on a desirable outcome but dont identify the specific behaviors that are respectful or constructive. 4 0 obj If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. Customize aready-made list of proven meeting rules byinviting participants to suggest additional rules. But do not dominate the discussion. Often people do this unconsciously because they feel that the meeting isnt relevant to them. Guide for Setting Ground Rules. cUI 1. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. 0000003218 00000 n Once you made some experiments with ground rules yourself, you will see that setting them up and communicating is the easy part. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Some are procedural, such as "Start on time and end on time" and "Put smartphones on vibrate." Procedural ground rules are useful but don't help your. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Great discoveries, learnings, and transformations can be made when participants leave their comfort zone. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. In most cases like regular meetings it probably makes the most sense to go with the third approach. Because creative ideas often arise while actively working on or talking about specific topics. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 0000001318 00000 n Because creative ideas often arise while actively working on or talking about specific topics. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. 54. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. The more tangible ideas are, the easier it is to discuss them. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Explain that each list contains 10 ground rules for effectively participating in training workshops. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. The Best Conflict Resolution Books in 2023. Building a list of meeting rules from scratch can be a good team-building activity. Share the selections.. Blow a whistle to announce the end of the 3 minutes. 0000049313 00000 n 0000003179 00000 n How? Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. 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